3 Ways Pediatric Groups Use Virtual Assistants to Scale Smarter

Running multiple pediatric locations is no easy task. Between managing patient schedules, coordinating providers, handling insurance paperwork, and keeping staff motivated, many pediatric leaders feel like they’re constantly behind. Add the challenges of rising payroll costs and employee turnover, and it’s no wonder practice owners are searching for smarter solutions.

That’s why pediatric groups across the U.S. are turning to Virtual Assistants (VAs) and why Will Humphreys, Chief Rockstar of Virtual Rockstar, is hosting a free webinar on October 15th to share how.

With decades of leadership in physical therapy, medical billing, and healthcare acquisitions, Will has scaled startups into multi-million-dollar enterprises while teaching owners how to grow smarter and reclaim their freedom. Known for his humor, passion, and practical wisdom, Will’s mantra is simple: “Free you up.”

Here are three ways pediatric practices are using Virtual Assistants to free themselves up and scale more sustainably:

1. Simplify Scheduling & Patient Communication

Multi-location pediatric groups often struggle to keep schedules aligned across different sites. VAs can manage incoming calls, coordinate appointments, send reminders, and handle follow-ups.

2. Manage Insurance & Documentation

From insurance verifications to uploading patient notes, administrative tasks eat up valuable hours. Trained medical VAs handle verifications, authorizations, and documentation with accuracy, freeing providers and managers to focus on growth instead of paperwork.

3. Reduce Staff Burnout

In a climate where hiring takes months and turnover is costly, VAs act as reliable extensions of your team. They take on the workload that burns staff out. This helps the teams stay engaged and practices thrive.